QSuper has reduced the paperwork but increased productivity with the launch of its Trustee Office Solution (TOS) across the iPad platform.
Implemented over a two-month period at the super fund, the innovation provides QSuper board members with immediate and secure access to an electronic board pack and company information each month.
It also allows users to organise meetings and track tasks through a personalised dashboard. QSuper said the company is already seeing the benefits of going from paper to digital.
“With the ever increasing volume of work demanding board attention, there was a drive to migrate the board to an electronic board paper offering, however, the provision of a secure access point for board papers was no more than half a solution for everyone concerned,” said chief officer systems and change, Baden Sharples.
“The elegance of this implementation is that it provides immediate remote and mobile iPad access to not only the necessary board pack materials, but can connect board members with broader fund information, should they need it.”
Board members have access to board packs simultaneously, while security and privacy have been addressed through several levels of authentication and encryption, as well adjustable time-outs.
According to QSuper, TOS has replaced monthly distribution of dozens of ‘D-ring’ binders to the board and committee members, saving the company time, resources and money.
A spokesperson from QSuper said the reason for the delays in fully implementing TOS was due to them taking care to uphold security and privacy.
“Any initial hesitation by board and committee members in regards to migrating to an electronic format on the iPad has been replaced in a short period of time with great enthusiasm for the solution,” said Sharples.
